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Due to the corona virus pandemic the annual face-to-face meeting of the OSMF board of directors shifted to what we wryly termed a “screen-to-screen” meeting using the Zoom video conferencing account of our facilitator, Allen “Gunner” Gunn. To our collective surprise, the video conference went fairly well. It was not as good as meeting face to face, but was far better than audio only, and so much so that the board plans to experiment with shifting from using Mumble (audio only) for monthly board meetings to a video conferencing platform.

In keeping with the FOSS philosophy of OSMF, we will try BigBlueButton, an open-source videoconferencing platform. Thus, if OSMF members want to tune in to the next board meeting, watch for announcements that we will meet in a video conference. We will ask that non-members of the board keep their cameras and microphones off, and that only board members have their cameras and microphones on.

Minutes of the “screen-to-screen” meeting remain in process. Bottom line up front: the board has taken on board much of the information in the SWOT analysis, last year’s survey, and the 40+ conference calls I have made to community members, local communities and chapters, and members of our advisory board. We accept all criticism that has come our way and are working on how to address the problems you have identified to us.

In March I flew to Riga for what will likely be the last in-person regional SOTM for a while due to the pandemic, State of the Map Baltics (many thanks and kudos to Rihards Olups for pulling it together and being my host in Riga). My presentation on “Winds of Change in OSM” was well received. I plan to deliver an updated version of that presentation during the virtual SOTM in July, so if you are interested in a synopsis of what I have been hearing from across the community, and my take on it all, be sure to tune in.

I have also been armchair mapping. One outcome of the pandemic has been evacuation of tourists, business people, and guest workers from affected countries to their homelands. These evacuations are typically organized by embassies and consulates. As a former diplomat and ambassador, and the instigator of the Tag:office=diplomatic tagging scheme, I have begun upgrading diplomatic POIs in my old stomping grounds, the former Soviet Union, so that people can not only find their homelands’ embassies and consulates, but find contact information for them in the various offline smartphone apps like MAPS.ME. So far Turkmenistan, Azerbaijan, and Georgia are done (though I posted a few fixme tags for problems I cannot solve from afar, and which need local mappers to solve). So I am not only keeping busy chairing the board of directors of the OSM Foundation, I am mapping, too.

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Discussion

Comment from H@mlet on 4 April 2020 at 19:35

Jitsi meet is FOSS also, and can stream to YouTube. It will scale way better for observers.

Regards.

Comment from apm-wa on 4 April 2020 at 21:23

@H@mlet, some of the board members have tested Jitsi and reported it was a bit flaky. Thanks for the tip–Jitsi might be a fallback if BigBlueButton doesn’t work. I’ve videoconferenced with up to 20 participants using BigBlueButton with no problems.

Comment from H@mlet on 4 April 2020 at 23:57

Important thing to know to use jitsi, never let anyone use Firefox. :-/ Sitck to chrome or chromium, or it will lag for everybody. Otherwise I’ve been using it with success these last few weeks.

You might have more than 20 interested members ! ;-)

Regards.

Comment from imagico on 7 April 2020 at 11:51

I am happy to see that while during the planning of the F2F meeting it was a widespread opinion that meeting in person is without alternative you have now - after external factors have forced you to try an alternative - made the surprising experience that it works better than expected. This is an important and valuable insight IMO and demonstrates that keeping an open mind and trying out different options can be highly worthwhile.

With regards to the regular remote board meetings however I think you should also keep in mind that these currently serve multiple functions and moving to a different technical basis would affect these functions in different ways.

The main functions from my perspective are:

  • deliberation on matters of the board among the board members. For that a larger bandwidth in communication certainly has some potential advantages - while it can also change the social balance within the group - to the better or worse, this is not something i can form a qualified opinion on in this case.
  • communication to the OSM community/OSMF membership. For this a higher bandwidth can be also an advantage but a higher bandwidth requirement will also exclude a lot of people who cannot meet these bandwidth requirements. And the option to consume a low bandwidth subchannel (audio only) of a much larger bandwidth communication (assuming this option exists) is not the same as consuming the audio in an audio only communication.
  • communication and two way exchange with the OSM community - in the past through the option for guests to ask questions and comment in the end of the meetings. On Mumble this has been a fully symmetric communication while with a video conference system this is either asymmetric (if the guest can participate only audio) or imposes a significant hurdle (if the guest for participating fully needs to be able and willing to share their visual environment).
  • motivation and recruitment of potential future board members. The public board meeting are an important opportunity for people to get insights into how the board works and listening in on them has in the past been widely considered an important preparation for candidacy for the board. Having board meetings with video would communicate to potential future board members the additional requirements to (a) be willing to publicly show themselves on a regular basis in board meetings and (b) have the bandwidth in internet connection to do so.

Independent of that you also need to keep in mind the learning curve of a more complex communication system. Mumble is technically quite simple and there are compact instructions available in various languages specifically designed for OSM use. I could not find anything comparable for your suggested video conference system and everything i found was fairly complex and difficult to follow.

Long story short: You are making a choice here with potentially significant effects on communication including both intentional and non-intentional ones. Make sure you have broad awareness of them when making such decision. But on the other hand i applaud your efforts to try out new possibilities.

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